The Penn Yan village board covered a lot of issues in a four hour meeting Sept. 23, but there is still business to complete, so they are meeting Oct. 1 at 5:30 p.m.

Following a four-hour meeting Sept. 23, the Penn Yan Village Board still has some issues to address, so they are holding a special meeting tonight, Oct. 1 to continue working on their agenda.

Items to discuss include contractor bids for improvements to the Penn Yan Fire House. The village has received a bid of $472,742 for the complete project, but the board has not accepted the proposal. The project will include the addition of fully accessible restrooms and an elevator, among other things. Details on how the project would be financed still need to be worked out.

The board will also discuss an agreement with CASP LLC  for monthly payments to cover the cost of additions to the sewer system to handle the waste from the dairy processing firm located in Horizon Business Park. A proposal presented for the board’s approval on Sept. 23 did not appear to have the correct figures included. The board is asking Ed Balsley, director of Public Works, to prepare a new proposal with the correct figures.

The board will also conduct an executive session to discuss an employee’s medical and financial history and a legal matter. The Oct. 1 meeting will begin at 5:30 p.m.

Agenda items from the Sept. 23 meeting included:
• Truck Traffic: Several residents from the Clinton Street neighborhood attended the meeting to complain about the flow of large trucks on the street. The residents said village officials had given them the impression earlier this year that weight limit signs would be posted to keep trucks from passing through the village using Clinton Street, which is a state highway.

A sometimes heated exchange between the residents, Mayor Douglas Marchionda Jr., trustees and village employees lasted several minutes with Clinton Street resident Phil Perry raising his voice at Marchionda, saying at the last meeting the group attended, Street Superintendent Randy Jensen said weight limit signs would be posted by the end of the summer.

Jensen explained village workers need direction from the State Department of Transportation (DOT) to install the signs on state highways. But Perry argued that a DOT employee told him the signs could be installed at any time.

Marchionda explained village police cannot issue tickets for trucks that are over the weight limit without the signs in place.

He told the group, “The chief of police and highway superintendent have never been told to not enforce or not put something up. I apologize if they (the signs) didn’t get put up as quickly as you want, but we are hemmed in by these rules.”

In the end, Jensen agreed to contact DOT officials to make arrangements to post the signs and Marchionda reminded Perry that his aggressive approach did not help reach a solution. He assured the residents that someone from the village would keep them informed about progress.
“I don’t want anyone to think that we don’t care about you as citizens,” said Marchionda.

• Milo survey: Dale Hallings of the Town of Milo and consultant Tom Harvey, who are working on the Milo Comprehensive Plan, presented information on the survey conducted in the town, which includes most of the village. Harvey said there were 393 village residents among the survey responses. Comments included the desire for more recreational facilities for youth and facilities for senior citizens in the village.

• Feral Cats: The board authorized Attorney Ed Brockman to contact two organizations from Monroe County that may be able to help the village with the stray cat population.

• Water Main Repairs: The board approved a resolution to borrow, through serial bonds, up to $500,000 to cover the cost of upgrades to the water system on Brown Street. Trustee Robert Hoban cast the lone “no” vote. Trustee Nancy Taylor was absent. Hoban questioned the bond process, noting that once the board approves the resolution, the process involves the village clerk/treasurer and the bond council. “I don’t question the legality, but this turns the power over to the treasurer. It’s something the village board should be involved with,” he said.
He also asked if the Municipal Utilities Board had reviewed and formally recommended the project.

Vice Mayor Willie Allison said the project was discussed when the board discussed increasing water rates. “The money (to repay the bonds) was in the cost of the increase to the water rates,” he said.

Several water main breaks have caused problems in the area, and village authorities say it would be best to repair the line before the state rehabilitates the street, a project planned for 2011.

•Insurance: Marchionda read a letter from the village’s insurance company noting that it will not provide defense or contribute to any recovery in relation to a claim filed against the village by Robert Champlin, owner of Lloyd’s Limited. Champlin, village police chief Gene Mitchell and Marchionda clashed over the handling of a complaint about the establishment allegedly being open after hours on Dec. 24, 2006.

• Hiring: The board tabled action on recommendation from the personnel committee regarding a proposed procedure for interviewing and hiring new employees.

• Comments: Hoban told board members he was unhappy about comments Mitchell made during a personnel committee meeting when discussions turned to the recent shared services committee. Mitchell did not respond, nor did other board members.

• Halloween: The board set Halloween trick-or-treat hours for 6 to 8 p.m. Friday, Oct. 31.

• Court: The board unanimously agreed to inform Yates County the village wants to move village court into the county courthouse.

• Kimble Avenue: The board unanimously agreed to change the name of Kimble Ave. to Plaza Drive. The board also unanimously agreed to convert Plaza Drive to a one-way street from the plaza to Sunset Avenue.

• Outdoor furnaces: The board unanimously approved an amendment to the village zoning ordinance regulating the use of outdoor furnaces.